Plan your move
You are about to enter your new dream office any day now. But before you can experience that wonderful feeling, a less pleasant event awaits… Moving offices is a time-consuming process that no one enjoys. But with our advice, everything should go as smoothly as possible.
Office handover
Because a handover report will be signed towards the end of the meeting, an authorized representative of your company must be present to put their signature on the dotted line. When handing over the office, we will also provide access cards, along with a handover protocol which includes all the needed details related to the rented space.
Delivery hours
If you are planning a move or an office equipment delivery, you should schedule it outside of working hours: between 7:00 PM and 8:00 AM or at the weekend. This will limit inconvenience for other tenants.
Report and confirm delivery
The move must be reported to the Building Manager, and executed in accordance with the following rules.
MOVING STEP BY STEP
Prior to moving, please contact the Building Manager in order to agree on the date and time of the move.
Please provide the name of your moving company and the name of your contact person responsible for the moving process in your company.
Your moving company employees must be easy to identify by the security guards and other tenants. At least one day before the planned move, security guards must receive a list of people involved in the moving process or authorised to move around the building.
Vehicles with the tenant’s furniture and equipment must be directed to the underground car park or ground floor.
Remember that you are responsible for supervising the employees and equipment during the move.
Take the following measures:
• Any trolleys used inside the building must have rubber wheels and must not leave any dirt or marks behind.
• All surfaces where transport is going to take place must be adequately protected (including the floors and walls in lifts and lift lobbies).
• Computers and other small office equipment must be transported in cardboard boxes or other appropriate containers.
• All items must be transported in closed boxes properly protected against adverse weather conditions.
• All packages must be marked and contain destination information such as the floor number, office number and your company name.
• Any additional information on how to handle the package must also be placed on it. The edges of your boxes must be protected so that they do not damage anything inside or outside the building.
• The lifts can only be used for deliveries if the transported goods do not cause any damage.
Delivery zone
If you need to deliver a large parcel, such as furniture or equipment, drive to the ground floor and use the back entrance to the building or go through the underground parking zone. Our Building Manager will show you a parking place for the delivery vehicle.
Pro Tip
There’s a height limit for entering the underground garage. Trucks exceeding 2 m in height should park outside, in places assigned by the security guard or Building Manager.
Surface parking for delivery trucks
Couriers should use the outside parking lot if the only way to deliver a large package is through the building’s back door, or if their truck’s size exceeds the height limits.
Dimensions of lifts in Gara Herastrau
Inform the moving company (and other suppliers) that they cannot block the lift. Also, remember that not everything can fit in it. Check dimensions below.
Contact us
Do you wish to know more, or maybe need some help? Our team is waiting for you! Below you will find contact information about matters relating to this section.
Ionut
Dobarceanu
The Building Manager is in charge of the building services management (technical services, cleaning services, reception, security, fire fighters), keeps a good relationship with the tenants and is the person of contact for every issue or request that concerns the Gara Herastrau Building.
Sinziana
Ionescu
The Asset Manager is in charge of general activities regarding the tenants/building, coordinates and participates in the handover of the rented space, coordinates different events, contracts, tendering, renovation works.
Marius
Moldovan
The Team Leader Operations & Customer Care is in charge of the general operations for all the buildings from the portfolio, keeps a good relationship with all the tenants, coordinates the Building Managers’ and Asset Managers’ activities, implements budgets and procedures.